Last updated 7th January 2023
Who are we? This website ('Site') is operated by WITGW HOUSE SRL, Registration no. J40/7427/19042022, RO45988293 (''WITGW'', 'we', 'us' and/or 'our'). You can contact us using the following email address firstname.lastname@example.org. The data controller responsible for your personal data is the WITGW HOUSE SRL with whom you contract as a customer, member or membership applicant ('WITGW', 'we', 'us' and/or 'our').
The personal data collect
The personal details you provide when submitting a membership application and when you register through the Site. This includes your name, address, email address; business address and phone number; gender and date of birth; country; a picture of yourself; information about your work and other information that you elect to provide to support your application and other information that you elect to disclose in your user profile on the Site.
We will also process your personal data in order to tell you about our existing WITGW Community.
How we use your personal data
We use your personal data in the following ways:
To acknowledge, confirm and deal with your membership application and where necessary put you on our waiting list. Such use of your data is necessary in order to implement your request to become a member.
Where you are a member, we use it to provide you with membership services, administer your membership account and contact you regarding your use of the services. Such use is necessary to respond to, or implement, your request, and for the performance of the contract between you and us.
To contact you in case you may have been in contact with a person who has or is displaying symptoms of COVID-19 and to comply with government guidelines, regulations and mandates.
Your personal data protection rights
If you ask us to delete your data or to be removed from our marketing lists and we are required to fulfil your request, to keep basic data to identify you and prevent further unwanted processing.
Any credit/debit card payments and other payments you make through our Site will be processed by our third-party payment providers. The payment data you submit will be securely stored and encrypted by our payment service providers using up to date industry standards. Please note that aside from card information tokenisation we do not directly process or store the debit/credit card data that you submit ourselves.
We may arrange that card or payment data you submit in support of a membership application or subscription fee is stored for the purpose of processing your application, initiating your membership and collecting your subscription fees if your initial application is successful.
If you are put on to a membership waiting list, please note that this data may be stored for later use to initiate your membership and subscription.
We store and use this card or payment information for the purpose of processing any future payments that you make as a member for additional goods and services. We will store this data in accordance with our legal obligations under applicable law, and only for so long as legally permitted.
During the event
Organisers, Partners and Collaborators have the right to record and photo- graph at the event. Participants must acknowledge that it is possible to appear in such materials without being able to claim any rights on those materials. The Organiser and its partners/sponsors/artists has the right to use these materials and publish them on various channels (e.g. Instagram) and use them in advertising campaigns without compensating in any way the Participant.