top of page


Last updated 7th January 2023

 Who are we? This website ('Site') is operated by WITGW HOUSE SRL, Registration no. J40/7427/19042022, RO45988293 (''WITGW'', 'we', 'us' and/or 'our'). You can contact us using the following email address  The data controller responsible for your personal data is the WITGW HOUSE SRL with whom you contract as a customer, member or membership applicant ('WITGW', 'we', 'us' and/or 'our').  


What is this privacy policy for? This privacy policy ('Privacy Policy') applies to personal data that we collect from you as a user of this Site or as a membership applicant, member or customer ('you' or 'your' being interpreted accordingly). It provides information on what personal data we collect, why we collect the personal data, how it is used and the lawful basis on which your personal data is processed, and what your rights are under the applicable data protection and privacy laws, including the General Data Protection Regulation ('GDPR') which became applicable to us, and you, as of 25 May 2018.  'Personal data' as used in this Privacy Policy means any information that relates to you from which you can be identified.  By using our Site or submitting your personal data you are taken to accept the terms of this Privacy Policy, so please read it carefully. 


The personal data collect 

The personal details you provide when submitting a membership application and when you register through the Site. This includes your name, address, email address; business address and phone number; gender and date of birth; country; a picture of yourself; information about your work and other information that you elect to provide to support your application and other information that you elect to disclose in your user profile on the Site. 

We will also process your personal data in order to tell you about our existing WITGW Community.

How we use your personal data

We use your personal data in the following ways:

To acknowledge, confirm and deal with your membership application and where necessary put you on our waiting list. Such use of your data is necessary in order to implement your request to become a member.    

Where you are a member, we use it to provide you with membership services, administer your membership account and contact you regarding your use of the services. Such use is necessary to respond to, or implement, your request, and for the performance of the contract between you and us. 

To contact you in case you may have been in contact with a person who has or is displaying symptoms of COVID-19 and to comply with government guidelines, regulations and mandates.


Your personal data protection rights

If you ask us to delete your data or to be removed from our marketing lists and we are required to fulfil your request, to keep basic data to identify you and prevent further unwanted processing.

Payment information 

Any credit/debit card payments and other payments you make through our Site will be processed by our third-party payment providers. The payment data you submit will be securely stored and encrypted by our payment service providers using up to date industry standards. Please note that aside from card information tokenisation we do not directly process or store the debit/credit card data that you submit ourselves.  

We may arrange that card or payment data you submit in support of a membership application or subscription fee is stored for the purpose of processing your application, initiating your membership and collecting your subscription fees if your initial application is successful. 

If you are put on to a membership waiting list, please note that this data may be stored for later use to initiate your membership and subscription.  

We store and use this card or payment information for the purpose of processing any future payments that you make as a member for additional goods and services. We will store this data in accordance with our legal obligations under applicable law, and only for so long as legally permitted.  

During the event

Organisers, Partners and Collaborators have the right to record and photo- graph at the event. Participants must acknowledge that it is possible to appear in such materials without being able to claim any rights on those materials. The Organiser and its partners/sponsors/artists has the right to use these materials and publish them on various channels (e.g. Instagram) and use them in advertising campaigns without compensating in any way the Participant.

bottom of page